The Central Objectives of this programme are as follows:

• Contract Preparation.
• Contract Administration.
• Preparing and Evaluating Bids.
• Planning Contracting Process.
• Resolving Contractual Disputes.
• Managing Contractors.

Designing Approach

Tailor-Made for Your Needs: Solid State Training Solutions works closely with every client as a long-term strategic partner. We conduct pre-training requirements process which includes collecting details of the registered delegates and conducting training needs analysis meetings to align the training solution with the client’s objectives.

Delivery Methodology

• Simulation – providing life-like scenarios through structured learning experiences and to improve business awareness and management skills.
• Role Play – acting-out situations in groups, under the supervision and feedback of a lead coach.
• Presentations, Videos and Video Recording – visual materials to support presentations of theory.
• Games – learning is fun with Solid State Training Solutions! Using a variety of tools and games to emphasize the learning experience.
• Discussions – use two-way communication between the trainer and the trainees to increase learning opportunities.
• Questionnaires – to gather information from the participants, attributed or anonymous, free-form questions and multiple-choice.
• Case Study Analysis – a key tool for such workshops, either individuals or groups review the materials provided to understand a key message and then present their findings to the other participants.

Contract Management, which can be defined as the execution and monitoring of a contract for the purpose of maximizing financial and operational performance and minimizing risks, involves tracking purchases against contracts to insure preferred suppliers are used, rates adhered to, and discounts and rebates collected. Contract Management is important, because, as mundane as it sounds, it is another part of the sourcing process that can bring a number of benefits to the organization like the following:

• Standardized Processes and Procedures. This helps to decrease maverick buying and decrease supply risk while increasing spend leverage. The net effect is that buys as a whole become less costly and more valuable and a much greater percentage of negotiated savings are captured by the business.

• Spend Visibility. Probably the most valuable benefit of a contract management system – which lets you know if you are buying from the suppliers you’re supposed to be buying from at the right times, quantities and prices – it can also help an organization standardize on consistent contract terms and conditions. Furthermore, it also allows for easy identification of contracts with suppliers in high risk zones due to natural disasters, political unrest, or economic uncertainty, which is critical to the development of appropriate organizational risk management strategies.

• Solid Foundation for Spend and Performance Analysis. With all of the contract conditions and negotiated prices and fees in a central location, it’s a lot easier to compare actual purchases against contracted buys. This allows policy or regulation violations to be caught and dealt with immediately and insures that all spend is known and available to be appropriately leveraged in sourcing projects.

• Rebate Management. Contract Management systems make it easy to track rebates and insure that all of the savings negotiated in a sourcing cycle are captured.

• Reduced Maverick Spending. With a contract management system, a buyer can immediately determine if a contract exists, who the contracted suppliers are, and what the contracted prices are. No longer is “I didn’t know we had a contract” or “I didn’t know I wasn’t supposed to do that” a valid excuse!

• Evergreen Contract Elimination. Without a contract management system to automatically alert a buyer of contracts coming up for automatic renewal, many auto-renewing contracts are likely to go unnoticed and automatically renew, locking the buyer in for another buying cycle. With a system in place, the buyer can be alerted weeks or months in advance, depending on how long a sourcing cycle normally takes for that commodity or service, and take appropriate action.

By the end of this course, participants will be able to gain the following:

• Identify principles, definitions and major steps involved in the contracting process.
• Outline all contract preparation activities including planning, developing scope of work and identifying sourcing options.
• Recognize different types of contracts and the effect of each type on the risk allocation strategy.
• Develop criteria to invite, receive and evaluate bids.
• Apply contract administration tools and techniques to effectively manage the contract and avoid disputes during implementation.
• Resolve disputes collaboratively and amicably and outlining alternative dispute resolution methods.